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Administrative Assistant II or III

 

POSITION:
Administrative Assistant II or III

POSTING NO:  #1288

DATE POSTED:
6/30/2014

LOCATION:
Office of Compliance & Enforcement (OCE)
Legal Services Corporation
3333 K Street, NW, 3rd Floor
Washington, D.C.  20007-3552

EMPLOYMENT STATUS:

Regular/Full-Time/Non-Exempt

 

ANNOUNCEMENT REMAINS OPEN UNTIL FILLED

 

CLASSIFICATION:
Band 2

 

 

Overview:  Established by Congress in 1974, the Legal Services Corporation (LSC) is the country’s single largest funder of civil legal aid for low-income Americans. LSC currently funds 134 independent, non-profit legal aid organizations with more than 800 offices throughout the nation. LSC’s mission is to promote equal access to justice and provide grants for high-quality civil legal assistance.

The Administrative Assistant provides comprehensive administrative support on a full-range of activities in support of OCE’s grantee program overview functions.  Reports to the OCE Director), and/or his/her designee, and supports the work of all OCE staff.  This position is included in a collective bargaining unit represented by the International Federation of Professional & Technical Engineers, Local 135.

PRINCIPAL DUTIES AND RESPONSIBILITIES:|

  1. Performs administrative duties to ensure efficient office operations and functions, including drafting, proofreading, and editing all types of correspondence, memoranda, and reports; typing documents and reports to comply with OCE style and format standards; processing incoming and outgoing mail and maintaining appropriate mail logs.  
  2. Files regularly and maintains an effective filing system for all OCE documents, including  chron files, prior approval documentation, Audited Financial Statements and annual and semi-annual submissions from grantees; makes electronic files of relevant documents and files in OCE Worksite files; serves as one of OCE’s Worksite administrators.  Makes copies of documents, as necessary, mails and/or emails copies to programs and delivers same to appropriate LSC staff.
  3. Receives and processes information requests from various parties, compiles data, and drafts responsive correspondence.
  4. Answers telephone inquiries and makes appropriate referrals, as necessary.
  5. Designs, utilizes and maintains logs for tracking document submissions, program visits, corrective actions, and other OCE activities as directed.
  6. Processes on-line subgrant applications in accordance with Director guidance, and submits to designated parties for review and approval. 
  7. Manages (or serves as back-up for) the complaint and general correspondence database by entering relevant information and managing response calendar. 
  8. Maintains and tracks grantee-required reports as dictated by the LSC Act; sends grantees reminder letters/emails to ensure timely submissions; addresses program queries re same.
  9. Serves as OCE administrator for updates to OCE pages on LSC.gov and eWeb; posts final reports on Internet using Drupal software; posts subgrant approval letters and other documents to LSC Grants.
  10. Performs and coordinates Internet and LSC in-house research for data requested by OCE Director, and/or his/her designee, and other OCE staff, as well as other requests from within LSC, and provides clear written summaries and analysis of findings.
  11. Searches for and delivers to the Office of Legal Affairs documents responsive to FOIA requests.
  12. Assists with special projects and performs other related duties as assigned.

CORE COMPETENCIES:

General:
Must demonstrate initiative and be an effective problem-solver; excellent customer service; strong project management skills; unimpeachable integrity and personal ethics; strong and effective organizational and time management skills; strong oral and written communication skills with demonstrated ability to craft solid written products; demonstrates accuracy and thoroughness and monitors work to ensure quality; strong attention to details; ability to systematically organize and catalogue data and information; adaptable and able to adjust to shifting and changing priorities and tight deadlines; handles matters of a confidential and sensitive nature appropriately; exercises sound judgment; ability and willingness to accept additional responsibility; maintains a high level of productivity; works well independently and with others as a team member.

Technical/Specialized:
A minimum of a high school diploma or equivalency with a minimum of two (2) years relevant experience for Administrative Assistant II, and a minimum of four (4) years of experience for Administrative Assistant III.  Proficient in Microsoft Word and Outlook.  Solid analytical and research skills, including computer-based/on-line research resources. 
 
SALARY AND BENEFITS:
Salary Range: $40,000 to $50,000 (including Locality Pay), depending upon qualifications and experience. Excellent benefits package.
 

APPLICATION PROCEDURE:

Submit a résumé, cover letter (including where you saw the position announcement), and salary history to:
Legal Services Corporation
Office of Human Resources
3333 K Street, NW, 3rd Floor
Washington, DC 20007-3522
Fax: 202.337.6383
E-mail: jobs@lsc.gov
 
Note: Electronic applications are preferred. If applying by e-mail, please include the job title in the subject line. If reasonable accommodation in the application process is required, please notify OHR at 202-295-1571.

Applications will be considered on a rolling basis and the posting will remain open until filled.

DIVERSITY STATEMENT:

LSC embraces diversity as a core value.  We recognize that our success as a corporation depends upon creating and maintaining a diverse team of talented professionals, and we are committed to a workplace that reflects and supports diverse individual backgrounds and perspectives. Our commitment to diversity, inclusion, and non-discrimination includes race, sex, age, religion, national origin, sexual orientation, gender identity/expression, personal appearance, genetic information, political affiliation, marital status, family responsibilities, disability and status as a veteran, and any other characteristic protected by federal, state, or local laws or regulation. We strive to have a workplace that is comfortable and welcoming for everyone.

LSC is an equal opportunity employer.