How to Apply

Basic Field Grant

Each year, we accept Basic Field Grant applications for the identified service areas in competition. All components of the grant application must be submitted through the online application system.

Complete instructions for filing a grant proposal are available in the Request for Proposal Narrative Instruction.

Applicants submit one of four types of applications:

Deadlines for the applications above follow one of three schedules: Schedule A, Schedule B, and Schedule C.

Before completing and submitting a Basic Field Grant application, view the informational webinar session materials below:

Your application will be evaluated based on the following resources and standards:

If your organization is applying to more than one service area, your organization's application should address the unique aspects of each service area. For example, delivery of services for a Basic Field – General grant may differ from service delivery for a Basic Field – Native American grant or Basic Field – Migrant grant, because of the different needs and priorities of the different communities.

Standard Grant Award Application

The Standard Grant Award Application is for applicants that

  • are current recipients and have not had a program quality visit within the past two years or
  • are not current LSC recipients

Step 1: Complete a Notice of Intent to Compete

The Notice of Intent to Compete is generally released in April. It requires

  • the service area(s) applied for
  • the names and general information about your organization's principals and key staff
  • the names and general information about current or proposed governing or policy body members and their appointing organizations

Applicants will receive an email alert when the Notice of Intent to Compete is received. They will receive another email alert when LSC approves or rejects the Notice of Intent to Compete.

Step 2: Complete the Grant Application

Once we have approved your Notice of Intent to Compete, you can begin working on the grant application. All completed responses, inquiries, charts, and forms should be submitted through the online application system.

A complete and qualified grant application has five components:

1. Responses to Request for Proposal inquiries and charts should correspond to each particular section and subsection of the Request for Proposal and should be labeled accordingly. If necessary, either repeat information that you consider relevant to two sections or cross-reference your responses.

2. Request for Proposal forms capture an overview of your organization as well as budget, governing, board, technology, case service report and staffing data, and a description of policies, procedures, and staffing for fiscal oversight and internal controls. If your organization does not have a governing or policy body that complies with 45 CFR Part 1607.3, you must provide a plan to meet this requirement. You must

  • provide a list of references
  • disclose any potential conflicts of interest as well as any professional disciplinary complaints, criminal convictions, civil contempt, and malpractice lawsuits, and/or claims made in the past 36 months
  • disclose whether your organization has experienced fraud, misappropriation of funds, embezzlement, or theft within the last 24 months

3. The private attorney involvement plan describes how your organization will involve private attorneys, law graduates, law students, and other professionals in its delivery system. As detailed in 45 CFR Part 1614, your organization must devote an amount equal to at least 12.5 percent of the annual LSC Basic Field – General award to private attorney involvement.

4. The technology plan describes the use of technology in all aspects of your organization's delivery system. You should consult Technologies that Should Be in Place in a Legal Aid Office Today when preparing your technology plan.

5. Other documents

  • organizational chart
  • resumes of the organization's principals
  • any performance evaluations and monitoring reports received in the past 36 months
  • previous year IRS Form 990
  • responses to subgrant inquiries and additional subgrant information, if applicable
  • additional fiscal information
  • financial audit reports (required only for applicants that are NOT current LSC recipients).

Step 3: Certify Compliance with Grant Assurances and Grant Certification

If your organization is awarded funding through the Basic Field Grant, you are required to certify compliance with the Grant Assurances and other requirements specified on the Grant Certification Form.

We will send an email alert when these documents are available.

Visit Grantee Guidance for more detailed information about reporting and compliance requirements as well as applicable law.

Standard Grant Renewal Application

The Standard Grant Renewal Application is for applicants that are current recipients, have a multi-year grant award, and have not had a program quality visit within the past two years.

Step 1: Complete the Grant  Renewal Application

We send an email alert when the online application system is ready. You can start working on your grant renewal application as early as April. All completed responses, inquiries, charts, and forms should be submitted through the online application system.
A complete and qualified grant renewal application has five components:

1. Responses to renewal inquiries should describe significant changes and major developments that have occurred since the last competitive grant application.

2. Renewal forms capture an overview of your organization as well as budget, governing, board, technology, case service report and staffing data, and a description of policies, procedures, and staffing for fiscal oversight and internal controls. If your organization does not have a governing or policy body that complies with 45 CFR Part 1607.3, you must provide a plan to meet this requirement. You must disclose whether your organization has experienced fraud, misappropriation of funds, embezzlement, or theft within the last 24 months.

3. The private attorney involvement plan describes how your organization will involve private attorneys, law graduates, law students, and other professionals in its delivery system. As detailed in 45 CFR Part 1614, your organization must devote an amount equal to at least 12.5 percent of the annual LSC Basic Field – General award to private attorney involvement.

4. The technology plan describes the use of technology in all aspects of your organization's delivery system. You should consult Technologies that Should Be in Place in a Legal Aid Office Today when preparing your technology plan.

5. Other documents

  • organizational chart
  • previous year IRS Form 990

Step 2: Certify Compliance with Grant Assurances and Grant Certification

If your organization is awarded funding through the Basic Field Grant, you are required to certify compliance with the Grant Assurances and other requirements specified on the Grant Certification Form.

We will send an email alert when these documents are available.

Visit Grantee Guidance for more detailed information about reporting and compliance requirements as well as applicable law.

Post-Program Quality Visit Grant Award Application

The Post-Program Quality Visit Grant Award Application is for applicants that

  • are current recipients and have had a program quality visit within the past two years;
  • will have received a final Program Quality Visit report by July 1 of the current year; and
  • are the only applicant for the service area.

Step 1: Complete a Notice of Intent to Compete

The Notice of Intent to Compete is generally released in April. It requires

  • the service area(s) applied for
  • the names and general information about the principals and key staff
  • the names and general information about current or proposed governing or policy body members and their appointing organizations

Applicants will receive an email alert when they submit the Notice of Intent to Compete. They will receive another email alert if they are the only applicant that submitted a Notice of Intent to Compete for the service area. If another applicant submitted a Notice of Intent to Compete for the service area, your organization must use the Standard Grant Award Application.

Step 2: Complete the Grant Application

Your organization will be notified by email if your organization is the only applicant for the service area. Once you have received this confirmation, you can begin working on the grant application. All completed responses, inquiries, charts, and forms should be submitted through the online application system.

A complete and qualified grant application has five components:

1. Responses to post-program quality visit inquiries describe actions taken or planned in response to Tier 1 recommendations from the final Program Quality Visit report, describe any significant changes or major developments in the delivery system since the program quality visit ended, and respond to two additional supplementary inquiries.

2. Request for Proposal forms capture an overview of your organization as well as budget, governing, board, technology, case service report and staffing data, and a description of policies, procedures, and staffing for fiscal oversight and internal controls. If your organization does not have a governing or policy body that complies with 45 CFR Part 1607.3, you must provide a plan to meet this requirement. You must

  • provide a list of references
  • disclose any potential conflicts of interest as well as any professional disciplinary complaints, criminal convictions, civil contempt, and malpractice lawsuits and/or claims made in the past 36 months
  • disclose whether your organization has experienced fraud, misappropriation of funds, embezzlement, or theft within the last 24 months.

3. The private attorney involvement plan describes how your organization will involve private attorneys, law graduates, law students, and other professionals in its delivery system. As detailed in 45 CFR Part 1614, your organization must devote an amount equal to at least 12.5 percent of the annual LSC Basic Field – General award to private attorney involvement.

4. The technology plan describes the use of technology in all aspects of your organization's delivery system. You should consult Technologies that Should Be in Place in a Legal Aid Office Today when preparing your technology plan.

5. Other documents

  • organizational chart
  • resumes of the organization's principals
  • any performance evaluations and monitoring reports received in the past 36 months
  • previous year IRS Form 990
  • subgrant information and certification (required for applicants if 25 percent or more of the grant award will be subgranted or if a subgrantee will deliver a full range of legal services to a specific geographic area within the overall service area)

Step 3: Certify Compliance with Grant Assurances and Grant Certification

If your organization is awarded funding through the Basic Field Grant, you are required to certify compliance with the Grant Assurances and other requirements specified on the Grant Certification Form.

We will send an email alert when these documents are available.

Visit Grantee Guidance for more detailed information about reporting and compliance requirements as well as applicable law.

Post-Program Quality Visit Grant Renewal Application

The Post-Program Quality Visit Grant Renewal Application is for applicants that

  • are current recipients and have not had a program quality visit within the past two years;
  • will have received a final Program Quality Visit report by July 1 of the current year; and
  • are the only applicant for the service area.

Step 1: Complete the Grant Renewal Application

We send an email alert when the online application system is ready. You can start working on your post-program quality visit grant renewal application as early as June. All completed responses, inquiries, charts, and forms should be submitted through the online application system.

A complete and qualified grant application has five components:

1. Responses to post-program quality visit inquiries should describe actions take or planned in response to Tier 1 recommendations from the final Program Quality Visit report, describe any significant changes or major developments in the delivery system since the program quality visit ended, and respond to two additional supplementary inquiries.

2. Renewal forms capture an overview of your organization as well as budget, governing, board, technology, case service report and staffing data, and a description of policies, procedures, and staffing for fiscal oversight and internal controls. If your organization does not have a governing or policy body that complies with 45 CFR Part 1607.3, you must provide a plan to meet this requirement. You must disclose whether your organization has experienced fraud, misappropriation of funds, embezzlement, or theft within the last 24 months.

3. The private attorney involvement plan describes how your organization will involve private attorneys, law graduates, law students, and other professionals in its delivery system. As detailed in 45 CFR Part 1614, your organization must devote an amount equal to at least 12.5 percent of the annual LSC Basic Field – General award to private attorney involvement.

4. The technology plan describes the use of technology in all aspects of your organization's delivery system. You should consult Technologies that Should Be in Place in a Legal Aid Office Today when preparing your technology plan.

5. Other documents

  • organizational chart
  • previous year IRS Form 990

Step 2: Certify Compliance with Grant Assurances and Grant Certification

If your organization is awarded funding through the Basic Field Grant, you are required to certify compliance with the Grant Assurances and other requirements specified on the Grant Certification Form.

We will send an email alert when these documents are available.

Visit Grantee Guidance for more detailed information about reporting and compliance requirements as well as applicable law.