45 C.F.R. § 1620.7

Recordkeeping

Pursuant to 45 C.F.R. § 1620.7, the recipient shall maintain of the following:

1. Policies and procedures pertaining to 45 C.F.R. Part 1620, including:
 
  1. written procedures adopted by the governing body for establishing priorities for the use of LSC and non-LSC resources;

  2. written policies and procedures adopted by the governing body to guide the recipient in undertaking emergency cases or matters not within the recipient's established priorities.
2. Board minutes indicating the annual review of priorities by the Board of Directors and copies of any written documents accompanying the review.
3. Written statement of priorities adopted by the governing body.
4. Annual report summarizing the review of priorities detailing the information outlined in §1620.7(c).
5. Signed written agreements by all staff who handle cases or matters, or are authorized to make decisions about case acceptance. This agreement must indicate that the signatory: has read and is familiar with the priorities of the recipient; has read and is familiar with the definition of an emergency situation and the procedures for dealing with an emergency that have been adopted by the recipient; and will not undertake any case or matter for the recipient that is not a priority or an emergency.
6. Board minutes or written documents indicating that quarterly reports were sent or presented to the recipient's governing body on all emergency cases or matters undertaken that were not within the recipient's priorities, and indicating that the quarterly reports included a rationale for undertaking each such case or matter and copies of any written documents accompanying the reports.
7. Annual report to the Legal Services Corporation on all emergency cases or matters undertaken that were not within the recipient's priorities.

 

 

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